If you'd like to cap your spending at a fixed amount, you can set a monthly or yearly budget cap for your platform. Once you reach your budget cap, your platform will be paused for the remainder of the month or year so you don't incur further charges.
To set up a budget cap, please reach out to us with the amount and time frame (month or year) it's intended to cover.
Tracking your spending
Kanopy will send notifications when you reach 70, 80, 90, and 100 percent of your budget cap. If you don't know your library's contact for budget notifications or want to change the contact, please reach out to us.
You can check your remaining budget at any time from your administrative dashboard
under Analytics > Monthly Budget Tracker. This will show the remaining budget and the current month's play credits and charges.
Using deposited funds with a budget cap
If you'd like, you can deposit funds with Kanopy to cover your budgeted amount. Your monthly spend will be automatically deducted from your deposited funds. Any deposited funds that aren't used in your budget cap's designated time period will automatically roll over.
To add deposit funds to your account, please reach out to your account representative. Let them know how much you'd like to add and the time frame the deposit is intended to cover.
Important: Please do not send any funds to Kanopy before you contact your account representative and receive an invoice or order form. If you're not sure who your account representative is, reach out to our support team to be connected with them.
Reaching your budget cap
When you near your budget cap, you can decide how to respond:
- Reach your budget cap: Your platform will automatically pause until your budget period (month or year) resets so you won't incur further charges.
- Raise or remove your budget cap: You can reach out to your account representative to raise your budget cap or remove it.
Note: If you were using deposited funds with your budget cap, you can either add more funds or change to a pay-as-you-go plan.